Current Openings: Administrative Assistant – Resource Management

Snow Queen Winter Management, one of Vancouver’s largest winter service providers, is seeking a part-time Administrative Assistant with experience to join our team for our Resource Management department.

We are a woman-led organization that is committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential.

This contractor position provides flexibility for those looking for a part-time position, with opportunities for advancement. It is primarily a remote position, with occasional in-person meetings at our Port Coquitlam office. Hours are generally 10-30 hrs per week depending on seasonal tasks and projects.

Rate: Starting at $22 /hr – based on experience

The Resource Management Assistant performs a variety of administrative support functions primarily for the Recruitment & Retention Manager and reports to the Director of Resource Management. Duties include:

  • Managing communications, calls and emails
  • Scheduling calls & meetings
  • Creating tasks
  • Monitoring corporate email accounts
  • Taking meeting minutes
  • Organizing contacts and leads
  • Drafting reports
  • Updating policies and procedures
  • Document Collection
  • Assisting with contractor hiring, onboarding, renewals and retention
  • Contractor support & follow up
  • Accurately entering, editing & cross-referencing data
  • Communicating & collaborating with other teams such as Operations and Dispatch
  • Utilizing G Suite tools for the creation of documents and spreadsheets
  • Other various tasks that may be assigned

Ideal Candidate’s Skills & Qualities:

  • Organized
  • Self Starter
  • Grounded & Professional
  • Excellent Interpersonal skills in key areas (Verbal and Non Verbal Communication, Listening, Negotiation, Problem-solving, Decision-making, Assertiveness, Personal Management & Self Awareness)
  • Team Player
  • Service Oriented
  • Personable
  • Detail Oriented
  • Critical Thinker
  • Highly proficient in English
  • Able to multitask, manage timelines & meet deadlines
  • Technologically proficient and types 50 WPM
  • Enjoys technology, innovation and learning proprietary software
  • Familiarity with the general geography & areas of the Lower Mainland
  • Seeking a long term position with growth opportunities
  • An entrepreneurial mindset would be an asset

Ideal Candidate would have experience in the following areas:

  • Using G-Suite, Excel, Word, Google Earth, Basecamp & Hubspot
  • Administrative Support
  • Working with contracts, recruitment and hiring processes

Application Deadline: May 21st, 2023 – 11:59 pm.

Learn more about Snow Queen Winter Management

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