Current Openings: Administrative Assistant – Resource Management

Snow Queen Winter Management, one of Vancouver’s largest winter service providers, is seeking a part-time Administrative Assistant with experience to join our team for our Resource Management department.

We are a woman-led organization that is committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential.

This contractor position provides flexibility for those looking for a part-time position, with opportunities for advancement. It is primarily a remote position, with occasional in-person meetings at our Port Coquitlam office. Hours are generally 10-30 hrs per week depending on seasonal tasks and projects.

Rate: Starting at $22 /hr – based on experience

The Resource Management Assistant performs a variety of administrative support functions primarily for the Recruitment & Retention Manager and reports to the Director of Resource Management. Duties include:

Managing communications, calls and emails
Scheduling calls & meetings
Creating tasks
Monitoring corporate email accounts
Taking meeting minutes
Organizing contacts and leads
Drafting reports
Updating policies and procedures
Document Collection
Assisting with contractor hiring, onboarding, renewals and retention
Contractor support & follow up
Accurately entering, editing & cross-referencing data
Communicating & collaborating with other teams such as Operations and Dispatch
Utilizing G Suite tools for the creation of documents and spreadsheets
Other various tasks that may be assigned

Ideal Candidate’s Skills & Qualities:

Organized
Self Starter
Grounded & Professional
Excellent Interpersonal skills in key areas (Verbal and Non Verbal Communication, Listening, Negotiation, Problem-solving, Decision-making, Assertiveness, Personal Management & Self Awareness)
Team Player
Service Oriented
Personable
Detail Oriented
Critical Thinker
Highly proficient in English
Able to multitask, manage timelines & meet deadlines
Technologically proficient and types 50 WPM
Enjoys technology, innovation and learning proprietary software
Familiarity with the general geography & areas of the Lower Mainland
Seeking a long term position with growth opportunities
An entrepreneurial mindset would be an asset

Ideal Candidate would have experience in the following areas:

Using G-Suite, Excel, Word, Google Earth, Basecamp & Hubspot
Administrative Support
Working with contracts, recruitment and hiring processes

Application Deadline: May 21st, 2023 – 11:59 pm.

Socials: @snowqueen.co
Learn more about Snow Queen Winter Management