Current Openings: Executive Assistant – Resource Management

Snow Queen Winter Management, one of Vancouver’s largest winter service providers, is seeking a part-time Resource Management Executive Assistant with experience to join our team.

We are a woman-led organization that is committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential.

This contractor position provides flexibility for those looking for a part-time position, with opportunities for advancement. It is primarily a remote position, with some hours required at our Port Coquitlam office. Hours are generally 10-30 hrs per week depending on seasonal tasks and projects. A candidate should have a vehicle.

Rate: Starting at $24 /hr – based on experience

The Resource Management Executive Assistant performs a variety of administrative & support functions and reports directly to the Director of Resource Management. Duties include:

  • Managing communications, calls and emails
  • Scheduling & Timeline Management
  • Booking meetings
  • Creating tasks
  • Monitoring corporate email accounts
  • Handling requests and queries
  • Taking meeting minutes & notes
  • Accurately entering data and checking data entered by others
  • Organizing contacts and leads
  • Contractor & Personnel Management
  • Communicating & collaborating with other departments
  • Drafting announcements, reports, policies and procedures
  • Updating contracts
  • Assisting with the evaluation and development of internal processes
  • Utilizing G Suite tools for the creation of documents and spreadsheets
  • Other various tasks that may be assigned

Ideal Candidate’s Skills & Qualities:

  • Organized
  • Self Starter
  • Professional
  • Excellent Interpersonal skills in key areas (Verbal and Non Verbal Communication, Listening, Negotiation, Problem-solving, Decision-making, Assertiveness, Personal Management & Self Awareness)
  • High Integrity
  • Team Player
  • Personable
  • Detail Oriented
  • Critical Thinker
  • Mentally Agile
  • Highly proficient in English
  • Able to multitask, manage timelines & meet deadlines
  • Technologically proficient and types 50 WPM
  • Enjoys technology, innovation and learning proprietary software
  • Familiarity with the general geography & areas of the Lower Mainland
  • Seeking a long term position with growth opportunities
  • An entrepreneurial mindset would be an asset

Ideal Candidate would have experience in the following areas:

  • Using G-Suite, Excel, Word, Basecamp & Hubspot
  • Personnel Recruitment & Management
  • Administrative Support
  • Process Evaluation & Creation
  • Contract Management

Learn more about Snow Queen Winter Management

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