Current Openings: Executive Assistant – Resource Management
Snow Queen Winter Management, one of Vancouver’s largest winter service providers, is seeking a part-time Resource Management Executive Assistant with experience to join our team.
We are a woman-led organization that is committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential.
This contractor position provides flexibility for those looking for a part-time position, with opportunities for advancement. It is primarily a remote position, with some hours required at our Port Coquitlam office. Hours are generally 10-30 hrs per week depending on seasonal tasks and projects. A candidate should have a vehicle.
Rate: Starting at $24 /hr – based on experience
The Resource Management Executive Assistant performs a variety of administrative & support functions and reports directly to the Director of Resource Management. Duties include:
- Managing communications, calls and emails
- Scheduling & Timeline Management
- Booking meetings
- Creating tasks
- Monitoring corporate email accounts
- Handling requests and queries
- Taking meeting minutes & notes
- Accurately entering data and checking data entered by others
- Organizing contacts and leads
- Contractor & Personnel Management
- Communicating & collaborating with other departments
- Drafting announcements, reports, policies and procedures
- Updating contracts
- Assisting with the evaluation and development of internal processes
- Utilizing G Suite tools for the creation of documents and spreadsheets
- Other various tasks that may be assigned
Ideal Candidate’s Skills & Qualities:
- Organized
- Self Starter
- Professional
- Excellent Interpersonal skills in key areas (Verbal and Non Verbal Communication, Listening, Negotiation, Problem-solving, Decision-making, Assertiveness, Personal Management & Self Awareness)
- High Integrity
- Team Player
- Personable
- Detail Oriented
- Critical Thinker
- Mentally Agile
- Highly proficient in English
- Able to multitask, manage timelines & meet deadlines
- Technologically proficient and types 50 WPM
- Enjoys technology, innovation and learning proprietary software
- Familiarity with the general geography & areas of the Lower Mainland
- Seeking a long term position with growth opportunities
- An entrepreneurial mindset would be an asset
Ideal Candidate would have experience in the following areas:
- Using G-Suite, Excel, Word, Basecamp & Hubspot
- Personnel Recruitment & Management
- Administrative Support
- Process Evaluation & Creation
- Contract Management
Socials: @snowqueen.co
Learn more about Snow Queen Winter Management